Potato Guides

Appearance

1:1 Meeting Agenda Template ​

One-on-ones are your most important recurring meeting. This template keeps them focused and productive.

📋 The Template ​

markdown
# 1:1: [Name] & [Name]
**Date:** [Date]
**Duration:** 30 minutes

## Check-in (5 min)
- How are you doing?
- What's on your mind?

## Your Topics (10 min)
- [Topic from team member]
- [Topic from team member]
- [Topic from team member]

## My Topics (10 min)
- [Topic from manager/peer]
- [Topic from manager/peer]

## Action Items (3 min)
- [ ] @[Name]: [Action]
- [ ] @[Name]: [Action]

## Next 1:1 (2 min)
- Date: [Next meeting date]
- Topics to prep: [Any topics to think about]

💡 How to Use This Template ​

Before the Meeting ​

  • Keep a running doc - Add topics throughout the week as they come up
  • Let them go first - This is their meeting, their topics take priority
  • Review previous action items - Check what was committed last time

During the Meeting ​

  • Start with check-in - Don't skip this, it builds trust
  • Time-box each section - Stick to the times to cover everything
  • Take notes on action items - Be specific about who does what

After the Meeting ​

  • Share notes immediately - While it's fresh
  • Follow up on commitments - Check in before the next 1:1
  • Add recurring topics - If something comes up every time, make it permanent

✅ Pro Tips ​

  • Weekly is ideal - Bi-weekly at minimum
  • Never cancel - Rescheduling is fine, but don't skip
  • Make it safe - This is where hard conversations should happen
  • Career development - Dedicate one 1:1 per month to growth topics

🚀 Skip the Note-Taking ​

Potato joins your 1:1s and does work while you talk. Need context on something? Ask and get an answer in 30 seconds. Decisions and actions are captured automatically.

Try Potato →