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Board Meeting Agenda Template
Run effective board meetings with this comprehensive template designed for quarterly reviews and strategic discussions.
📋 The Template
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# Board Meeting: Q[X] [Year]
**Date:** [Date]
**Attendees:** [Board members, executives]
**Duration:** 2 hours
## Executive Summary (5 min)
- Key highlights this quarter
- Major decisions needed today
## Business Performance (30 min)
### Metrics Review
- Revenue: [Actual vs Target]
- Growth: [MoM/YoY]
- Key KPIs: [List]
### Wins & Challenges
- ✅ Major achievements
- ⚠️ Areas of concern
## Strategic Initiatives (40 min)
### Initiative 1: [Name]
- Progress update
- Next milestones
- Resources needed
### Initiative 2: [Name]
- Progress update
- Next milestones
- Resources needed
## Financial Review (20 min)
- P&L summary
- Cash position
- Burn rate & runway
## Decisions Needed (20 min)
- [ ] Decision 1: [Description]
- [ ] Decision 2: [Description]
## Q&A (15 min)
- Open discussion
## Closed Session (10 min)
- [Board-only discussion items]
## Action Items
- [ ] @[Name]: [Action] - Due: [Date]
- [ ] @[Name]: [Action] - Due: [Date]
## Next Meeting
- Date: [Next board meeting]
- Pre-read deadline: [Date]💡 How to Use This Template
Before the Meeting
- Send pre-read materials 1 week ahead - Board deck, financials, metrics
- Set clear objectives - What decisions need to be made?
- Prepare for questions - Anticipate board member concerns
During the Meeting
- Time-box strictly - Board time is expensive
- Focus on decisions - Updates should be in the pre-read
- Capture commitments - Be clear about who does what
After the Meeting
- Distribute minutes within 24 hours - Include all decisions and action items
- Follow up on action items - Track progress before next meeting
- Archive materials - Keep a complete record
✅ Pro Tips
- Pre-read is mandatory - Don't present what could be read
- Metrics tell the story - Let data drive the discussion
- Ask for help - Board members want to contribute
- Closed session matters - Use it for sensitive topics
🚀 Skip the Note-Taking
Potato joins your board meetings and does work while you talk. Questions answered in 30 seconds, documents created live. Decisions and actions are captured automatically.